November 14th, 2024

As required by Section 311 (A9), Title 25 of the Oklahoma Statues, notice is hereby given that the Deep Fork Community Action Foundation, Inc. will hold its meeting of the Board of the Directors on Thursday, November 14th, 2024, at 7:00 p.m. at the First Baptist Church Fellowship Hall – 420 W Trudgeon, Henryetta, OK 74437

1.      Call to order / Invocation

2.      Roll call / Introductions

3.      Consideration of and action, as needed, on Fiscal Year 2025 Annual Budget {OS 8.09}

4.      Consideration of and action, as needed, on Amendment of September minutes with updated signatures.

5.      Consideration of and action, as needed, on October 2024 Board Minutes.

6.      Consideration of and action, as needed, on of Year End/ September Financials. {Org Standard 8.7}

7.      Consideration of and action, as needed, on Annual DFCAF, Inc’s FY24 Annual Impact Report. {Org Standard 2.3}

8.      Consideration of and action, as needed, on Risk Assessment. {OS 4.6}

9.      Consideration of and action, as needed, on Affirmative Action Policy.

10.  Consideration, and action as needed, on Safety Manual including Accident Report.

11.  Consideration of and action as needed, on Consent Docket-

ü  Program Director’s Reports:

1.      Jeffrey Sprouse – CACFP

2.      Crystal Petree – Rx for Oklahoma/ Data Operations

3.      Terri Cole – Program Director

4.      Kasey Johnson – SHH Program Director

5.      Renee Gustin – Housing Director

6.      Tony York – Work Ready Oklahoma – Okmulgee

7.      Christie Baldridge – Executive Director’s Report/ Customer Satisfaction Reports.

The preceding items of business may be voted upon by a single vote of the Board with discussion, unless and except for any item which anyone on the Board desires to have discussion about at the meeting, in which case, each item so noted will be withdrawn from the consent docket and handled individually in order immediately following the completion of the Consent Docket. 

12.  New Business (any matter not known about, or which could not have been reasonably foreseen)

13.  General Questions/ Adjourn.  

Downloadable Agenda:
November 2024 Stamped Agenda

Oct 7th, 2024

As required by Section 311 (A9), Title 25 of the Oklahoma Statues, notice is hereby given that the Deep Fork Community Action Foundation, Inc. will hold its meeting of the Board of Directors on Thursday Oct 10th 2024 at 7:00 p.m. at the Work Ready Center -100 W 7th, 2nd Floor, Okmulgee, OK 74447

1.      Call to order / Invocation

2.      Roll call / Introductions

3.      Consideration of and action, as needed on Public Sector Representative Hughes County District # 2

4.      Consideration of and action, as needed on Low-Income Representative from McIntosh County.

5.      Consideration of and action, as needed, on September 2024 Board Minutes.

6.      Consideration of and action, as needed, on of July 2024 Financials. {Org Standard 8.7}

7.      Consideration of and action, as needed, on of August 2024 Financials. {Org Standard 8.7}

8.      Consideration of and action, as needed, on of Fiscal Year 2025 Cost Allocation {OS 8.12}

9.      Consideration of and action, as needed, on of Fiscal Year 2025 Budget {OS 8.09}

10.  Consideration of and action, as needed, on of Fiscal Policies and Procedures

11.  Consideration of and action, as needed, on Slate of Officers.

a.       Gary Updyke – Chairman

b.      Dian Dawson – Vice Chair

c.       Cindy Farley – Sec./Treas

12.  Consideration, and action as needed, on Updated ESG Policies and Procedures.

13.  Consideration and action as needed, on Check Signatory Authority

14.  Consideration of and action as needed, on Consent Docket-

ü  Program Director’s Reports:

1.      Jeffrey Sprouse – CACFP

2.      Crystal Craig – Rx for Oklahoma/ Data Operations

3.      Terri Cole – Program Director

4.      Kasey Johnson – SHH Program Director

5.      Renee Gustin – Housing Director

6.      Tony York – Work Ready Oklahoma – Okmulgee

7.      Christie Baldridge – Executive Director’s Report/ Customer Satisfaction Reports.

The preceding items of business may be voted upon by a single vote of the Board with discussion, unless and except for any item which anyone of the Board desires to have discussion about at the meeting, in which case, each item so noted will be withdrawn from the consent docket and handled individually in order immediately following the completion of the Consent Docket. 

15.  Consideration of and action, as needed, on entering Executive Session for the purpose of discussing the annual evaluation and compensation of Christie Baldridge, Executive Director, as authorized by Title 25 of Oklahoma Statutes Section 307 (B)(1). {Org Standard 7.4}

a.       Vote to enter into Executive Session

b.      Vote to enter back into Open Meeting

c.       Consideration of and action, as needed, of recommendations of the Board from Executive Session.

16.   New Business (any matter not known about, or which could not have been reasonably foreseen)

17. General Questions/ Adjourn.  

Downloadable Agenda:
October 2024 Stamped Agenda

October 2024 Special Meeting Announcement

Sept 10th, 2024

As required by Section 311 (A9), Title 25 of the Oklahoma Statues, notice is hereby given that the Deep Fork Community Action Foundation, Inc. will hold its meeting of the Board of Directors on Thursday Sept 12 2024 at 7:00 p.m. at the First Baptist Church Fellowship Hall-420 W. Trudgeon, Henryetta OK 74437

1.       Call to order / Invocation.

2.       Roll call / Introductions.

3.       Consideration of and action, as needed on August 2024 Board Minutes.

4.       Consideration of and action, as needed on Approval of June 2024 Financials.  {Org Standard 8.7}

5.       Consideration of and action, as needed on Presentation of CPA Contract (SOCAG) – Already approved during August 2024 Meeting.

6.       Consideration of and action, as needed on Community Needs Assessment

7.       Consideration of and action, as needed on FY2025 Holiday Schedule

8.       Consideration of and action, as needed on FY2025 Meeting Schedule

9.       Consideration of and action, as needed on Slate of Officers

10.   Consideration of and action, as needed on October 10^th Board Meeting

11.   Consideration of and action, as needed on DFCAF, Inc.’s Organizational Chart

12.   Consideration of and action, as needed, on Consent Docket –

ü  Program Director’s Reports:

·         Jeffery Sprouse-CACFP

·         Crystal Craig-Rx for Oklahoma/Data Operations

·         Terri Cole- Program Director

·         Kasey Johnson – SHH 

·         Renee Gustin – Housing Director

·         Work Ready Oklahoma – Okmulgee – Tony York

ü  Christie Baldridge- Executive Director’s Report/Customer Satisfaction Reports

The preceding items of business may be voted upon by a single vote of the Board with discussion, unless and except for any item which anyone of the Board desires to have discussion about at the meeting, in which case, each item so noted will be withdrawn from the consent docket and handled individually in order immediately following the completion of the Consent Docket.

13.   Consideration of and action, as needed, on entering Executive Session for the purpose of discussing the annual evaluation and compensation of Christie Baldridge, Executive Director, as authorized by Title 25 of Oklahoma Statutes Section 307(B)(1). {Org Standard 7.4} 

a.       Vote to enter into Executive Session  

b.       Vote to enter back into Open Meeting 

c.        Consideration of and action, as needed, of recommendations of the Board from Executive Session. 

14.   New Business (any matter not known about, or which could not have been reasonably foreseen)

15.   General Questions/Adjourn.

Downloadable Agenda:
September 2024 Stamped Agenda

Aug 2nd, 2024

As required by Section 311 (A9), Title 25 of the Oklahoma Statues, notice is hereby given that the Deep Fork Community Action Foundation, Inc. will hold its meeting of the Board of Directors on Thursday Aug 8th 2024 at 7:00 p.m. at the First Baptist Church Fellowship Hall-420 W. Trudgeon, Henryetta OK 74437

1. 1.       Call to order / Invocation.

   2.       Roll call / Introductions.

   3.   Board Training – Results Oriented Management and Accountability (ROMA)

   4.   Board Training – How to Interpret Financial Statements

   5.       Consideration of and action, as needed on the appointment of Cindy Farley, representative of Peoples National Bank, Private Sector, McIntosh County effective 7/1/2024.

   6.       Consideration of and action, as needed on the appointment of Bill Byars, representative of District 1, Public Sector, Okmulgee County, effective 4/1/2024.

   7.       Consideration of and action, as needed on July 2024 Board Minutes.

   8.       Consideration of and action, as needed on Approval of May 2024 Financials.  {Org Standard 8.7}

   9.       Consideration of and action, as needed on Renewal of Contract CPA Contract (SOCAG)

   10.   Consideration of and action, as needed, on Consent Docket –

    

   ü  Program Director’s Reports:

   ·         Jeffery Sprouse-CACFP

   ·         Crystal Craig-Rx for Oklahoma/Data Operations

   ·         Terri Cole- Program Director

   ·         Keith Green- SHH 

   ·         Renee Gustin – Housing Director

   ü  Christie Baldridge- Executive Director’s Report/Customer Satisfaction Reports

    

   The preceding items of business may be voted upon by a single vote of the Board with discussion, unless and except for any item which anyone of the Board desires to have discussion about at the meeting, in which case, each item so noted will be withdrawn from the consent docket and handled individually in order immediately following the completion of the Consent Docket.

    

   11.   Consideration of and action, as needed, on entering Executive Session for the purpose of discussing the annual evaluation and compensation of Christie Baldridge, Executive Director, as authorized by Title 25 of Oklahoma Statutes Section 307(B)(1). {Org Standard 7.4} 

   a.       Vote to enter into Executive Session  

   b.       Vote to enter back into Open Meeting 

   c.        Consideration of and action, as needed, of recommendations of the Board from Executive Session. 

   12.   New Business (any matter not known about, or which could not have been reasonably foreseen)

   13.   General Questions/Adjourn.

Downloadable Agenda:
Aug 2024 Stamped Agenda

July 8, 2024

As required by Section 311 (A9), Title 25 of the Oklahoma Statues, notice is hereby given that the Deep Fork Community Action Foundation, Inc. will hold its meeting of the Board of Directors on Thursday July 8th 2024 at 7:00 p.m. at the First Baptist Church Fellowship Hall-420 W. Trudgeon, Henryetta OK 74437

1.      

1.      Call to order / Invocation.

2.      Roll call / Introductions.

3.    Board Training – Board Recruitment and Retention (Community Action Agency Board Members Toolkit in a Nutshell)

4.      Consideration of and action, as needed on June 2024 Board Minutes.

5.      Consideration of and action, as needed on Approval of April 2024 Financials.  {Org Standard 8.7}

6.      Consideration of and action, as needed on Amendment to Mutual of America Plan Documents

7.      Consideration of and action, as needed on Resolution for Mutual of America Plan Documents

8.      Consideration of and action, as needed on Executive Director Evaluation.

9.      Consideration of and action, as needed, on Consent Docket –

ü  Program Director’s Reports:

·        Jeffery Sprouse-CACFP

·        Crystal Craig-Rx for Oklahoma/Data Operations

·        Terri Cole- Program Director

·        Keith Green- SHH 

·        Renee Gustin – Housing Director

ü  Christie Baldridge- Executive Director’s Report/Customer Satisfaction Reports

The preceding items of business may be voted upon by a single vote of the Board with discussion, unless and except for any item which anyone of the Board desires to have discussion about at the meeting, in which case, each item so noted will be withdrawn from the consent docket and handled individually in order immediately following the completion of the Consent Docket.

10.  New Business (any matter not known about, or which could not have been reasonably foreseen)

11. General Questions/Adjourn

Downloadable Agenda:
July 2024 Stamped Agenda

June 21, 2024

As required by Section 311 (A9), Title 25 of the Oklahoma Statues, notice is hereby given that the Deep Fork Community Action Foundation, Inc. will hold its meeting of the Board of Directors on Thursday June 27th 2024 at 7:00 p.m. at the First Baptist Church Fellowship Hall-420 W. Trudgeon, Henryetta OK 74437

1.      
Call
to order / Invocation.

2.      
Roll
call / Introductions.

3.      
Consideration
of and action, as needed on FY2023 DFCAF, Inc. Audit {8.01, 8.02, 8.03, 8.04}
Presentation by Landmark CPA’s

4.      
Consideration
of and action, as needed on May 2024 Board Minutes.

5.      
Consideration
of and action, as needed on Approval of February 2024 Financials.  {Org Standard 8.7}

6.      
Consideration
of and action, as needed on March 2024 Financials.  {Org. Standard 8.7} (Tabled in May)

7.      
Consideration
of and action, as needed on appointment of a Finance Committee Member

8.      
Consideration
of and action, as needed on Amendment to Mutual of America Plan Documents

9.      
Consideration
of and action, as needed on Resolution for Mutual of America Plan Documents

10.  
Consideration
of and action, as needed, on Consent Docket –

ü  Program Director’s Reports:

·        
Jeffery
Sprouse-CACFP

·        
Crystal
Craig-Rx for Oklahoma/Data Operations

·        
Terri
Cole- Program Director

·        
Keith
Green- SHH 

·        
Renee
Gustin – Housing Director

ü  Christie Baldridge- Executive
Director’s Report/Customer Satisfaction Reports

The preceding items of business may
be voted upon by a single vote of the Board with discussion, unless and except
for any item which anyone of the Board desires to have discussion about at the
meeting, in which case, each item so noted will be withdrawn from the consent
docket and handled individually in order immediately following the completion
of the Consent Docket.

11.  
New
Business (any matter not known about, or which could not have been reasonably
foreseen)

12.  General
Questions/Adjourn

Downloadable Agenda:
June 2024 Stamped Agenda

May 9, 2024

As required by Section 311 (A9), Title 25 of the Oklahoma Statues, notice is hereby given that the Deep Fork Community Action Foundation, Inc. will hold its meeting of the Board of Directors on Thursday May 9th 2024 at 7:00 p.m. at the First Baptist Church Fellowship Hall-420 W. Trudgeon, Henryetta OK 74437

1. Call to order / Invocation.
2. Roll call / Introductions.
3. Consideration of and action, as needed on April 2024 Board Minutes
4. Consideration of and action, as needed on Approval of February 2024 Financials. {Org Standard 8.7}
5. Consideration of and action, as needed on March 2024 Financials. {Org. Standard 8.7}
6. Consideration of and action, as needed on changes to 2024 Fiscal Policies {Org. Standard 8.10, 8.11}
7. Consideration of and action, as needed on FY23 Audit {Org Standard 8.5}
8. Consideration of and action, as needed, on Consent Docket –

• Program Director’s Reports:
• Jeffery Sprouse-CACFP
• Crystal Craig-Rx for Oklahoma/Data Operations
• Terri Cole- Program Director
• Keith Green- SHH 
• Renee Gustin – Housing Director
• Christie Baldridge- Executive Director’s Report/Customer Satisfaction Reports

The preceding items of business may be voted upon by a single vote of the Board with discussion, unless and except for any item which anyone of the Board desires to have discussion about at the meeting, in which case, each item so noted will be withdrawn from the consent docket and handled individually in order immediately following the completion of the Consent Docket.

        9. New Business (any matter not known about, or which could not have been reasonably foreseen)

        10. General Questions/Adjourn.

Downloadable Agenda:
May 2024 Stamped Agenda

April 10, 2024

As required by Section 311 (A9), Title 25 of the Oklahoma Statues, notice is hereby given that the Deep Fork Community Action Foundation, Inc. will hold its meeting of the Board of Directors on Thursday April 11, 2024 at 7:00 p.m. at the First Baptist Church Fellowship Hall-420 W. Trudgeon, Henryetta OK 74437

1. Call to order / Invocation.
2. Roll call / Introductions.
3. Board Training -Fiduciary Responsibilities (MLTC)
4. Conflict of Interest Policy-please fill out applicable pages & return to Christie {OS 5.6}
5. Copy of By-Laws – Please sign stating you have received a hard copy or an emailed copy {OS 5.4}
6. Consideration of and action, as needed on March 2024 Board Minutes.
7. Consideration of and action as needed on Approval of January 2024 Financials. {Org Standard 8.7}
8. Consideration of and action, as needed on February 2024 Financials. {Org. Standard 8.7}
9. Consideration of and action, as needed, on Consent Docket –

• Program Director’s Reports:
• Jeffery Sprouse-CACFP
• Crystal Craig-Rx for Oklahoma/Data Operations
• Terri Cole- Program Director
• Keith Green- SHH 
• Renee Gustin – Housing Director
• Christie Baldridge- Executive Director’s Report/Customer Satisfaction Reports

The preceding items of business may be voted upon by a single vote of the Board with discussion, unless and except for any item which anyone of the Board desires to have discussion about at the meeting, in which case, each item so noted will be withdrawn from the consent docket and handled individually in order immediately following the completion of the Consent Docket.

        10. New Business (any matter not known about, or which could not have been reasonably foreseen)

        11. General Questions/Adjourn.

Downloadable Agenda:
April 2024 Stamped Agenda

March 10, 2022

As required by Section 311 (A9), Title 25 of the Oklahoma Statues, notice is hereby given that the Deep Fork Community Action Foundation, Inc. will hold its meeting of the Board of Directors on Thursday March 14, 2024 at 7:00 p.m. at the First Baptist Church Fellowship Hall-420 W. Trudgeon, Henryetta OK 74437

1. Call to order / Invocation.
2. Roll call / Introductions.
3. Consideration of and action, as needed on February 2024 Board Minutes.
4. Consideration of and action, as needed on Ratification of November 2023 Financials {Org Standard 8.7}
5. Consideration of and action, as needed on Ratification of December 2023 Financials {Org. Standard 8.7}
6. Consideration of and action, as needed on January 2023 Financials {Org. Standard 8.7}
7. Consideration of and action, as needed, on Consent Docket –

• Program Director’s Reports:
• Jeffery Sprouse-CACFP
• Crystal Craig-Rx for Oklahoma/Data Operations
• Terri Cole- Program Director
• Keith Green- SHH 1
• Renee Gustin – Housing Director
• Christie Baldridge- Executive Director’s Report/Customer Satisfaction Reports

The preceding items of business may be voted upon by a single vote of the Board with discussion, unless and except for any item which anyone of the Board desires to have discussion about at the meeting, in which case, each item so noted will be withdrawn from the consent docket and handled individually in order immediately following the completion of the Consent Docket.

8. New Business (any matter not known about, or which could not have been reasonably foreseen)
9. General Questions/Adjourn.

Downloadable Agenda:
March 2022 Stamped Agenda

February 8, 2024

As required by Section 311 (A9), Title 25 of the Oklahoma Statues, notice is hereby given that the Deep Fork Community Action Foundation, Inc. will hold its meeting of the Board of Directors on Thursday February 8, 2024 at 7:00 p.m. at the First Baptist Church Fellowship Hall—420 W. Trudgeon, Henryetta OK 74437

1. Call to order / Invocation.
2. Roll call / Introductions.
3. Consideration of and action, as needed on November 2023 Financials {Org Standard 8.7}
4. Consideration of and action, as needed on December 2023 Financials {Org. Standard
5. Consideration of and action, as needed, on Consent Docket –

• Program Director’s Reports:
• Jeffery Sprouse-CACFP
• Crystal Craig-Rx for Oklahoma/Data Operations
• Terri Cole- Program Director
• Keith Green- SHH 1
• Renee Gustin – Housing Director
• Christie Baldridge- Executive Director’s Report/Customer Satisfaction Reports

The preceding items of business may be voted upon by a single vote of the Board with discussion, unless and except for any item which anyone of the Board desires to have discussion about at the meeting, in which case, each item so noted will be withdrawn from the consent docket and handled individually in order immediately following the completion of the Consent Docket.

6. New Business (any matter not known about, or which could not have been reasonably foreseen)
7. General Questions/Adjourn.

Downloadable Agenda:
Feb 2022 Stamped Agenda

January 11, 2024

As required by Section 311 (A9), Title 25 of the Oklahoma Statues, notice is hereby given that the Deep Fork Community Action Foundation, Inc. will hold its meeting of the Board of Directors on Thursday January 11, 2024 at 7:00 p.m. at the First Baptist Church Fellowship Hall-420 W. Trudgeon, Henryetta OK 74437

1. Call to order / Invocation.
2. Roll call / Introductions.
3. Consideration of and action, as needed, on the appointment of Gary Updyke, Representative for McIntosh County Commissioners, District 1, McIntosh County.
4. Consideration of and action, as needed, on the appointment of Pat Jones, Low Income Representative, Okmulgee County.
5. Consideration of and action, as needed, on the appointment of Pat McKinney, Representative for Hughes County Conservation District, McIntosh County.
6. Consideration of and action, as needed, on November Board minutes.
7. Consideration of and action, as needed, on September 2023 Financials {Org Standard 8.7}.
8. Consideration of and action, as needed on October 2023 Financials {Org Standard 8.7}.
9. Consideration of and action, as needed on November 2023 Financials {Org Standard 8.7}
10. Consideration of and action, as needed on Records Retention {Org Standard 8.13}
11. Consideration of and action, as needed on ESG P&P’s Updates
12. Consideration of and action, as needed, on Consent Docket –

• Program Director’s Reports:
• Jeffery Sprouse-CACFP
• Crystal Craig-Rx for Oklahoma/Data Operations
• Terri Cole- Program Director
• Keith Green- SHH 1
• Renee Gustin – Housing Director
• Christie Baldridge- Executive Director’s Report/Customer Satisfaction Reports

The preceding items of business may be voted upon by a single vote of the Board with discussion, unless and except for any item which anyone of the Board desires to have discussion about at the meeting, in which case, each item so noted will be withdrawn from the consent docket and handled individually in order immediately following the completion of the Consent Docket.

13. Consideration of and action, as needed, on entering into Executive Session for the purpose of discussing the annual evaluation and compensation of Christie Baldridge, Executive Director, as authorized by Title 25 of Oklahoma Statutes Section 307(B)(1). {Org Standard 7.4}
14. Vote to enter into Executive Session
15. Vote to enter back into Open Meeting
16. Consideration of and action, as needed, of recommendations of the Board from Executive Session.

14. New Business (any matter not known about, or which could not have been reasonably foreseen)
15. General Questions/Adjourn.

Downloadable Agenda:

Jan 2022 Stamped Agenda

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Deep Fork Community Action Foundation, Inc.

Amended Meeting Agenda

March 9, 2023

As required by Section 311 (A9), Title 25 of the Oklahoma Statues, notice is hereby given that the Deep Fork Community Action Foundation, Inc. will hold its meeting of the Board of Directors on, Thursday, February 9, 2023, at 7:00 p.m. at First Baptist Church Fellowship Hall—420 W. Trudgeon, Henryetta OK 74437.

1. Call to order / Invocation.
2. Roll call / Introductions.
3. Board Training – ROMA
4. Consideration of and action, as needed, on the ratification of CPA contract.
5. Consideration of and action, as needed, on the ratification of November 2022 Financials {Org Standard 8.7}.
6. Consideration of and action, as needed, on the ratification of December 2022 Financials {Org Standard 8.7}.
7. Consideration of and action, as needed, on February 9, 2022, Board Minutes.
8. Consideration of and action, as needed, on January 2023 Financials {Org Standard 8.7}.
9. Consideration of and action, as needed, on Consent Docket –

• Program Director’s Reports:
• Jeffery Sprouse-CACFP
• Crystal Craig-Rx for Oklahoma/Data Operations
• Terri Cole- Program Director
• Keith Green- SHH 1
• Housing
• Christie Baldridge- Executive Director’s Report/Customer Satisfaction Reports

The preceding items of business may be voted upon by a single vote of the Board with discussion, unless and except for any item which anyone of the Board desires to have discussion about at the meeting, in which case, each item so noted will be withdrawn from the consent docket and handled individually in order immediately following the completion of the Consent Docket.

10. Consideration of and action, as need, on entering into Executive Session for the purpose of discussing a legal issue, as authorized by Title 25 of Oklahoma Statutes Section 307(B)(1).
11. Vote to enter into Executive Session
12. Vote to enter back into Open Meeting
13. Consideration of and action, as needed, of recommendations of the Board from Executive Session.

11. New Business (any matter not known about, or which could not have been reasonably foreseen)
12. General Questions/Adjourn.

Deep Fork Community Action Foundation, Inc.

Meeting Agenda

February 9, 2023

As required by Section 311 (A9), Title 25 of the Oklahoma Statues, notice is hereby given that the Deep Fork Community Action Foundation, Inc. will hold its meeting of the Board of Directors on, Thursday, February 9, 2023, at 7:00 p.m. at First Baptist Church Fellowship Hall—420 W. Trudgeon, Henryetta OK 74437.

1. Call to order / Invocation.
2. Roll call / Introductions.
3. Consideration of and action, as needed, on the ratification of December 15, 2022, Board Minutes.
4. Consideration of and action, as needed, on the ratification of July 2022 Financials {Org Standard 8.7}.
5. Consideration of and action, as needed, on the ratification of August Financials {Org Standard 8.7}.
6. Consideration of and action, as needed, on the ratification of September/Year End Financials {Org Standard 8.7}.
7. Consideration of and action, as needed, on October 2022 Financials {Org Standard 8.7}.
8. Consideration of and action, as needed, on November 2022 Financials {Org Standard 8.7}.
9. Consideration of and action, as needed, on December 2022 Financials {Org Standard 8.7}
10. Consideration of and action, as needed, on Annual Report {Org Standard 2.3}.
11. Consideration of and action, as needed, on ratification of the Record Retention Policy. (ORG Standard 8.13)
12. Consideration of and action, as need, on the ratification of ESG P&P and ESG CV P&P.
13. Consideration of and action, as needed, on Consent Docket –

• Program Director’s Reports:
• Jeffery Sprouse-CACFP
• Crystal Craig-Rx for Oklahoma/Data Operations
• Terri Cole- Program Director
• Keith Green- SHH 1
• Juli Pendley – Housing
• Christie Baldridge- Executive Director’s Report/Customer Satisfaction Reports

The preceding items of business may be voted upon by a single vote of the Board with discussion, unless and except for any item which anyone of the Board desires to have discussion about at the meeting, in which case, each item so noted will be withdrawn from the consent docket and handled individually in order immediately following the completion of the Consent Docket.

14. New Business (any matter not known about, or which could not have been reasonably foreseen)
15. General Questions/Adjourn.

Deep Fork Community Action Foundation, Inc.

 Special Executive/Finance Meeting Agenda

January 23, 2023

As required by Section 311 (A9), Title 25 of the Oklahoma Statues, notice is hereby given that the Deep Fork Community Action Foundation, Inc. will hold its meeting of the Board of Directors on , Monday, January 23, 2023 at 6:30 p.m. at DFCAF, Inc. Office—223 W. 6^th Street, Okmulgee, OK 74447

1. Call to order / Invocation
2. Roll call / Introductions
3. Consideration of and action, as needed, on December 15, 2022, Board Minutes.
4. Consideration of and action, as needed, on July 2022 Financials {Org Standard 8.7}.
5. Consideration of and action, as needed, on August Financials {Org Standard 8.7}.
6. Consideration of and action, as needed, on September/Year End Financials {Org Standard 8.7}.
7. Consideration of and action, as needed, on October Financials {Org Standard 8.7}.
8. Consideration of and action, as needed, on CPA Contract.
9. Consideration of and action, as needed, on Annual Report {Org Standard 2.3}.
10. Consideration of and action, as needed, on Record Retention Policy. (ORG Standard 8.13)
11. Consideration of and action, as need, on ESG P&P and ESG CV P&P.
12. General Questions/Adjourn.

Deep Fork Community Action Foundation, Inc.

Meeting Agenda

January 12, 2023

As required by Section 311 (A9), Title 25 of the Oklahoma Statues, notice is hereby given that the Deep Fork Community Action Foundation, Inc. will hold its meeting of the Board of Directors on Thursday, January 12, 2023, at 7:00 p.m. at the First Baptist Church Fellowship Hall—420 W. Trudgeon, Henryetta OK 74437.

Also available via zoom video conferencehttps://us06web.zoom.us/j/84479703100?pwd=VStCYVluanRTZ3AwN1M5WW9rcm5udz09

Meeting Id:  823 7485 0243                                                   Greg Hambay

Passcode: 340638                                                            1112 S. Main

  Jay, OK  74346

1. Call to order / Invocation
2. Roll call / Introductions
3. Consideration of and action, as needed, on December 15, 2022, Board Minutes.
4. Consideration of and action, as needed, on July 2022 Financials {ORG Standard 8.7}
5. Consideration of and action, as needed, on August 2022 Financials {ORG Standard 8.7}
6. Consideration of and action, as needed, on Year End 2022 Financials {ORG Standard 8.7}
7. Consideration of and action, as needed, on October 2022 Financials {ORG Standard 8.7}
8. Consideration of and action, as needed, on November 2022 Financials {ORG Standard 8.7}
9. Consideration of and action, as needed, on ESG Policies & Procedures.
10. Consideration of and action, as needed, on ESG-CV Policies & Procedures.
11. Consideration of and action, as needed, on CPA Contract.
12. Consideration of and action, as needed, on Annual Report. {2.3}
13. Consideration of and action, as needed, on Records Retention Policy {8.13}
14. Consideration of and action, as needed, on Consent Docket –

• Program Director’s Reports:
• Jeffery Sprouse-CACFP
• Crystal Craig-Rx for Oklahoma/Data Operations
• Terri Cole- Program Director
• Keith Green- SHH 1
• Juli Pendley – Housing
• Christie Baldridge- Executive Director’s Report/Customer Satisfaction Reports

The preceding items of business may be voted upon by a single vote of the Board with discussion, unless and except for any item which anyone of the Board desires to have discussion about at the meeting, in which case, each item so noted will be withdrawn from the consent docket and handled individually in order immediately following the completion of the Consent Docket.

15. New Business (any matter not known about, or which could not have been reasonably foreseen)
16. General Questions/Adjourn.

No meeting for this month.

November 10, 2022

As required by Section 311 (A9), Title 25 of the Oklahoma Statues, notice is hereby given that the Deep Fork Community Action Foundation, Inc. will hold its meeting of the Board of Directors on Thursday, November 10th, 2022, at 7:00 p.m. at the First Baptist Church Fellowship Hall 420 W. Trudgeon, Henryetta OK 74437

1. Roll call / Introductions
2. Consideration of and action, as needed, on appointment of Kimberly Bradshaw, representing City of Okemah, Public Sector, Okfuskee County.
3. Consideration of and action, as needed, on Election of Officers President – Gary Updyke Vice/Chair – Pat McKinney Secretary/Treasurer – Lela Prater
4. Consideration of and action, as needed, on September 16, 2022, Board Minutes.
5. Consideration of and action, as needed, on Special Board Meeting in December.
6. Consideration of and action, as needed, on Grants Management Report {ORG Standard 9.2}.
7. Consideration of and action, as needed, on 2023 Organizational Chart.
8. Consideration of and action, as needed, on 2023 Safety Manual.
9. Consideration of and action, as needed, on Low Income-Ballot for Okmulgee
10. Consideration of and action, as needed, on Consent Docket-
✓ Program Director’s Reports:
Jeffery Sprouse-CACFP
Crystal Craig-Rx for Oklahoma/Data Operations
Terri Cole- Program Director
Keith Green- SHH 1
Juli Pendley – Housing
Christie Baldridge- Executive Director’s Report/Customer Satisfaction Reports
The preceding items of business may be voted upon by a single vote of the Board with discussion, unless and except for any item which anyone of the Board desires to have discussion about at the meeting, in which case, each item so noted will be withdrawn from the consent docket and handled individually in order immediately following the completion of the Consent Docket.
11. New Business (any matter not known about, or which could not have been reasonably foreseen)
12. General Questions/Adjourn.

Downloadable Agenda:

November 2022 Stamped Agenda

No meeting for this month.

September 16, 2022

As required by Section 311 (A9), Title 25 of the Oklahoma Statues, notice is hereby given that the Deep Fork Community Action Foundation, Inc. will hold its meeting of the Board of Directors on Friday, September 16, 2022, at 7:00 p.m. at the First Baptist Church Fellowship Hall 420 W. Trudgeon, Henryetta OK 74437

1. Roll call / Introductions
2. Consideration of and action, as needed, on August 17, 2022, Board Minutes.
3. Consideration of and action, as needed, on July 2022 Financials (ORG Standard 8.7}
4. Consideration of and action, as needed, on 2023 Holiday Schedule
5. Consideration of and action, as needed, on 2023 Meeting Schedule
6. Consideration of and action, as needed, on Cost Allocation Plan {ORG Standard 8.12}
7. Consideration of and action, as needed, on Annual Budget {ORG Standard 8.09}
8. Consideration of and action, as needed, on Nominating Committee’s presentation of Slate of Officers.
9. Consideration of and action, as needed, on OHFA Board.
10. Consideration of and action, as needed, on Consent Docket —
Program Director’s Reports:
Jeffery Sprouse-CACFP
Crystal Craig-Rx for Oklahoma/Data Operations
Terri Cole- Program Director
Keith Green- SHH 1
Juli Pendley – Housing
Julie Teska – Job Coach
Christie Baldridge- Executive Director’s Report/Customer Satisfaction Reports
The preceding items of business may be voted upon by a single vote of the Board with discussion, unless and except for any item which anyone of the Board desires to have discussion about at the meeting, in which case, each item so noted will be withdrawn from the consent docket and handled individually in order immediately following the completion of the Consent Docket.
11. General Questions/Adjourn.

Downloadable Agenda:
September 2022 Stamped Agenda

August 17, 2022

As required by Section 311 (A9), Title 25 of the Oklahoma Statues, notice is hereby given that the Deep Fork Community Action Foundation, Inc. will hold its meeting of the Board of Directors on Wednesday, August 17, 2022, at 7:00 p.m. at the Episcopal Church of the Redeemer 213 N. Seminole, Okmulgee, OK 74447

1. Call to order / Invocation
2. Roll call / Introductions
3. Board Training – Open Meetings Act – Amanda Ewing (Oklahoma Association of Community Action Agencies) 
4. Consideration of and action, as needed, on July 14, 2022, Board Minutes.
5. Consideration of and action, as needed, on May 2022 Financials (tabled from July) {ORG Standard 8.7}
6. Consideration of and action, as needed, on June 2022 Financials {ORG Standard 8.7}
7. Consideration of and action, as needed, on Succession Plan (ORG Standard 4.5}
8. Consideration of and action, as needed, on Customer Satisfaction Report (ORG Standard 9.1 & 9.2}
9. Consideration of and action, as needed, on Consent Docket –
✓ Program Director’s Reports:
Jeffery Sprouse-CACFP
Crystal Craig-Rx for Oklahoma/Data Operations
Terri Cole- Program Director
Keith Green- SHH 1 & 2
Julie Pendley – Housing
Teresa McCoy-Job Coach
✓Christie Baldridge- Executive Director’s Report/Customer Satisfaction Reports
The preceding items of business may be voted upon by a single vote of the Board with discussion, unless and except for any item which anyone of the Board desires to have discussion about at the meeting, in which case, each item so noted will be withdrawn from the consent docket and handled individually in order immediately following the completion of the Consent Docket.
10. Consideration of and action, as needed, on entering into Executive Session for the purpose of discussing the annual evaluation and compensation of Christie Baldridge, Executive Director, as authorized by Title 25 of Oklahoma Statutes Section 307(B)(1). {ORG Standard 7.4 7.5}
a) Vote to enter into Executive Session
b) Vote to enter back into Open Meeting
c) Consideration of and action, as needed, of recommendations of the Board from Executive Session.
11. Consideration of and action, as needed, on Assistance for C. Tiger (3rd cousin removed) of employee. Attachments: 2022 DFCAF, Inc. AAP & ODOC Implementation Manual Req.
12. New Business (any matter not known about, or which could not have been reasonably foreseen) 13. General Questions/Adjourn.

Downloadable Agenda:
August 2022 Stamped Agenda

20230713_220202July 13, 2022

As required by Section 311 (A9), Title 25 of the Oklahoma Statues, notice is hereby given that the Deep Fork Community Action Foundation, Inc. will hold its meeting of the Board of Directors on Thursday, July 14, 2022, at 7:00 p.m. at the First Baptist Church Fellowship Hall-420 W. Trudgeon, Henryetta OK 74437

1. Call to order / Invocation
2. Roll call / Introductions
3. Board Training – History & Future of Community Action and Anti-Poverty Work – Julia Teska
4. Consideration of and action, as needed, on June 9, 2022, Board Minutes.
5. Consideration of and action, as needed, on May 2022 Financials {ORG Standard 8.7}
6. Consideration of and action, as needed, on Mileage Reimbursement Rate.
7. Consideration of and action, as needed, on Executive Director Annual Evaluation (August Meeting) {ORG Standard 7.4}
8. Consideration of and action, as needed, 2nd Qtr. & YTD Logic Models.
9. Consideration of and action, as needed, on Consent Docket –
✓ Program Director’s Reports:
Jeffery Sprouse-CACFP
Crystal Craig-Rx for Oklahoma/Data Operations
Terri Cole- Program Director
Keith Green- SHH 1 & 2
Julie Pendley – Housing
Teresa McCoy- Job Coach
Christie Baldridge- Executive Director’s Report/Customer Satisfaction Reports
The preceding items of business may be voted upon by a single vote of the Board with discussion, unless and except for any item which anyone of the Board desires to have discussion about at the meeting, in which case, each item so noted will be withdrawn from the consent docket and handled individually in order immediately following the completion of the Consent Docket.
10. New Business (any matter not known about, or which could not have been reasonably foreseen)
11. General Questions/Adjourn.

Downloadable Agenda:
July 2022 Stamped Agenda

June 9, 2022

As required by Section 311 (A9), Title 25 of the Oklahoma Statues, notice is hereby given that the Deep Fork Community Action Foundation, Inc. will hold its meeting of the Board of Directors on Thursday, June 9, 2022, at 7:00 p.m. at the First Baptist Church Fellowship Hall-420 W. Trudgeon, Henryetta OK 74437

1. Call to order / Invocation
2. Roll call / Introductions
3. Board Training – CSBG Org, Fiscal Management-Jean Cooper
4. Consideration of and action, as needed, on the appointment of Risa Lewis, Low Income Representative for Hughes County.
5. Consideration of and action, as needed, on May 14, 2022, Board Minutes.
6. Consideration of and action, as needed, on May 31, 2022, Finance Committee Executive Minutes
7. Ratification of and action, as needed, on January 2022 Financials {ORG Standard 8.7}
8. Ratification of and action, as needed, on February 2022 Financials {ORG Standard 8.7}
9. Ratification of and action, as needed, on March 2022 Financials {ORG Standard 8.7}
10. Consideration of and action, as needed, on April 2022 Financials {ORG Standard 8.7}
11. Consideration of and action, as needed, on Whistleblower Policy {ORG Standard 7.7}
12. Consideration of and action, as needed, on Consent Docket –
✓ Program Director’s Reports:
Jeffery Sprouse-CACFP
Crystal Craig-Rx for Oklahoma/Data Operations
Terri Cole- Program Director
Keith Green- SHH 1 & 2
Housing –
Teresa McCoy-Job Coach
✓ Christie Baldridge- Executive Director’s Report/Customer Satisfaction Reports
The preceding items of business may be voted upon by a single vote of the Board with discussion, unless and except for any item which anyone of the Board desires to have discussion about at the meeting, in which case, each item so noted will be withdrawn from the consent docket and handled individually in order immediately following the completion of the Consent Docket.
13. Ratification of and action, as needed, for approval of CPA Contract.
14. New Business (any matter not known about, or which could not have been reasonably foreseen)
15. General Questions/Adjourn.

Downloadable Agenda:
June 2022 Stamped Agenda

May 12, 2022

As required by Section 311 (A9), Title 25 of the Oklahoma Statues, notice is hereby given that the Deep Fork Community Action Foundation, Inc. will hold its meeting of the Board of Directors on Thursday May 12, 2022, at 7:00 p.m. at the First Baptist Church Fellowship Hall-420 W. Trudgeon, Henryetta OK 74437

1. Call to order / Invocation
2. Roll call / Introductions
3. Board Training – Board Roles and Responsibilities Video by National Cap
4. Consideration of and action, as needed, on the appointment of Matt Bryan, Code Enforcement Officer, Representing City of Okemah, Public Sector, Okfuskee County.
5. Consideration of and action, as needed, on April 14, 2022, Board Minutes.
6. Consideration of and action, as needed, on May 2, 2022, Finance Committee Executive Minutes
7. Ratification of and action, as needed, on 990 {ORG 8.06}
8. Ratification of and action, as needed, on November 2021 Financials {ORG Standard 8.7}
9. Ratification of and action, as needed, on December 2021 Financials {ORG Standard 8.7}
10. Consideration of and action, as needed, on January 2022 Financials {ORG Standard 8.7}
11. Consideration of and action, as needed, on February 2022 Financials {ORG Standard 8.7}
12. Consideration of and action, as needed, on March 2022 Financials {ORG Standard 8.7}
13. Consideration of and action, as needed, on 2022 DFCAF, Inc. Mileage Rate
14. Consideration of and action, as needed, on Consent Docket-
✓ Program Director’s Reports:
✓ Jeffery Sprouse-CACFP
✓ Crystal Craig-Rx for Oklahoma/Data Operations
✓ Terri Cole- Program Director
✓ Keith Green- SHH 1 & 2
✓ Housing –
✓ Teresa McCoy- Job Coach
✓ Christie Baldridge- Executive Director’s Report/Customer Satisfaction Reports The preceding items of business may be voted upon by a single vote of the Board with discussion, unless and except for any item which anyone of the Board desires to have discussion about at the meeting, in which case, each item so noted will be withdrawn from the consent docket and handled individually in order immediately following the completion of the Consent Docket.
15. Consideration of and action, as needed, for approval of CPA Contract.
16. New Business (any matter not known about, or which could not have been reasonably foreseen)
17. General Questions/Adjourn.

Downloadable Agenda:
May 2022 Amended Agenda

April 14, 2022

As required by Section 311 (A9), Title 25 of the Oklahoma Statues, notice is hereby given that the Deep Fork Community Action Foundation, Inc. will hold its meeting of the Board of Directors on Thursday April 14, 2022, at 7:00 p.m. at the First Baptist Church Fellowship Hall-420 W. Trudgeon, Henryetta OK 74437

1. Call to order / Invocation
2. Roll call / Introductions
3. Board Training – ROMA Program Implementation by Julie Teska
4. Consideration of and action, as needed, on DFCAF Inc. By Laws {ORG Standard 5.4}
5. Consideration of and action, as needed, on Conflict of Interest {ORG Standard 5.6}
6. Consideration and action, as needed, on 2022 1st Qtr. & YTD Logic Model.
7. Consideration of and action, as needed, on March 10, 2022, Board Minutes.
8. Consideration of and action, as needed, on November 2021 Financials {ORG Standard 8.7}
9. Consideration of and action, as needed, on December 2021 Financials (ORG Standard 8.7}
10. Consideration of and action, as needed, on January 2022 Financials (ORG Standard 8.7} 11. Consideration of an action, as needed, on CY 2022 Mileage Reimbursement
12. Consideration of and action, as needed, on Consent Docket-
✓ Program Director’s Reports:
Jeffery Sprouse-CACFP
Crystal Craig-Rx for Oklahoma/Data Operations
Terri Cole- Program Director
Keith Green- SHH 1 & 2
Juli Pendley- Housing
Teresa McCoy- Job Coach
✓ Christie Baldridge- Executive Director’s Report/Customer Satisfaction Reports The preceding items of business may be voted upon by a single vote of the Board with discussion, unless and except for any item which anyone of the Board desires to have discussion. about at the meeting, in which case, each item so noted will be withdrawn from the consent docket and handled individually in order immediately following the completion of the Consent Docket.
13. New Business (any matter not known about, or which could not have been reasonably foreseen) 14. General Questions/Adjourn.

Downloadable Agenda:
April 2022 Amended Agenda Stamped